Please read these Terms and Conditions carefully. By wearing the Exhibitor Wristband, you are agreeing to the full Terms and Conditions which can be found here. Failure to comply with any of them may result in the loss of any or all guarantees, privileges, refunds, or access rights to any Beaulieu Enterprises Ltd events. Below are the key points taken from these terms and conditions which you must adhere to while on site and wearing the Exhibitor Wristband.
- All passes remain the property of the Company and Exhibitors’ are not permitted to advertise or offer them for re-sale or to accept money in exchange for such tickets or passes. Any person or persons discovered doing so will be refused permission to participate in the Event (8.2).
- Admission to the Venue is by Exhibitor Pass and Showground Vehicle Pass which are valid only via the Exhibitors’ Entrance unless otherwise stated. All vehicles, including caravans and any towing vehicles require a vehicle pass to access the Event (8.6).
- Admission to the Event is by Exhibitor wristband only. Exhibitor wristbands are only valid through Exhibitors’ Entrance. They are not valid through the Visitors Entrance at any time. Please ensure all persons using wristbands under your booking are made aware (8.7). The only exceptions are:
- Exhibitors with Thursday early entry to the showground where they can enter through North Gate on Thursday only; Exhibitors’ Entrance must be used from Friday.
- Automart Exhibitors with a Friday Mart Pass and Dealermart Exhibitors who can enter through North Gate on Friday only; Exhibitors’ Entrance must be used on Saturday and Sunday.
- When the Organisers have given permission for entry via wristbands through an alternative entrance such as to facilitate the late arrivals of Automarts once the event is open.
- We are committed to maintaining a safe, respectful, and inclusive environment for all visitors, exhibitors, and staff at our event. As such, we have a zero-tolerance policy regarding abuse, harassment, or any behaviour detrimental to the smooth running of the event. This includes, but is not limited to, verbal, physical, or sexual harassment, discrimination, or abusive conduct directed toward staff, volunteers, visitors, or other exhibitors.
In accordance with applicable UK legislation, any behaviour that causes staff or others to feel uncomfortable, intimidated, or unsafe will not be tolerated. The Company reserves the right to take immediate action if an exhibitor or any member of their staff, whether employed or not, engages in unreasonable or unacceptable behaviour. This may include preventing the exhibitor from trading, closing down their stall or exhibit, or removing them from the event entirely. Such actions will be taken at the Company’s sole discretion and without liability for any loss or damage, including loss of earnings, or providing a refund.
By participating in our event, you agree to adhere to this policy and contribute to a positive experience for everyone. Thank you for helping us create a welcoming and respectful atmosphere (3.5). - The Company reserve the right to eject anyone from the premises who acts in a manner detrimental to the enjoyment of others (3.6).
- The Company reserves the right to remove the privilege of the Exhibitor to attend future events held by the Company. Such notice will be given in writing (3.7).
- Noise should be kept to a minimum after 23.00 until 07.00 in consideration for our neighbours and also fellow Exhibitors. Outside of this time sound levels from the Stand shall not exceed those levels which in the opinion of the Company causes a nuisance of which may be an infringement of any licence or policy held by the Company (9.10).
- The Exhibitor must ensure that only items are sold which are, in the Company’s reasonable opinion, in keeping with the nature of the event (6.3).
Exhibitors are required to ensure that all items, displays, and materials within their exhibit space are appropriate for a general audience. The Company reserve the right to remove any items deemed offensive, including but not limited to those containing political, sexual, or offensive references, foul language, or any material that may cause distress or discomfort to attendees. Failure to comply with this request may result in removal from the event, no refunds will be given (6.7). - Stand displays must be complete by the stated public daily opening time. Stand spaces are allocated for the duration of the Event and may not be dismantled in whole or in part until after the stated closing times and may not be finally removed or stands abandoned until the event closes on Sunday. Failure to comply with this regulation may result in your loss of privilege to the same stand space next year (6.11).
- The Grand Marquees and Shop Units are erected by professional companies and must not be tampered with in any way. No vehicles are permitted in the grand marquees or the shop units at any time. Security of property remains the responsibility of the Exhibitor. It is the responsibility of the Exhibitor to ensure that the marquees and shop units are closed up each day. In accordance with Clause 2.2, The Company is not responsible for goods on display by the Exhibitor or any damage resulting to goods, however caused (7.3).
- Dogs are permitted in the event grounds but must be on a lead and under proper control at all times. Please clean up after your dog. The Company reserves the right to remove the Exhibitor for failure to control a dog on site. In such instances the terms in clause 3.5 will apply (9.11).
- A no smoking policy, including e-cigarettes is enforced in all internal buildings/marquees and temporary structures (9.12)
- The use of unmanned aerial vehicles or drones for any purpose whilst at the Venue is strictly prohibited (9.13)
- Stands (and by association, Exhibitors attending the event) may be photographed or filmed. These images (moving and still) will be used for promotional and commercial purposes and therefore may appear in our and other printed publications, in the media, on video, on websites or social media or all of the above. They may also be used by third parties promoting our events on our behalf. Beaulieu will not be liable for making any payment or consideration for the use of such imagery or film footage to individuals or owners of vehicles included in these images. If you do not wish, or you do not wish for your stand, to be photographed and the images to be used for the purposes previously stated, you must make this clear in advance of the event or immediately on arrival at the attraction to a member of the Beaulieu Team, providing details of yourself and your stand (11.0).